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Office Operations Associate

Advanced Energy Economy

Advanced Energy Economy

Washington, DC, USA
Posted on Thursday, August 31, 2023
Advanced Energy United (formerly known as Advanced Energy Economy) educates, engages, and advocates for policies that allow our member companies to compete to repower our economy with 100% clean energy. We work with decision makers at every level of government, as well as regulators of energy markets to achieve this goal. The businesses we represent are lowering consumer costs, creating millions of new jobs, and providing the full range of clean, efficient, and reliable energy and transportation solutions. Today, our industry employs more than 3.3 million Americans. Together, we are united in our mission to accelerate the transition to 100% clean energy in the United States. If you’re an entrepreneurial, innovative, analytical and thoughtful person looking to make an impact in the clean energy space, United might be the perfect place for you to share your talents. Team members at United are given the trust and responsibility to make big things happen, and myriad opportunities to learn new skills, explore new issue areas, and work with a broad cross section of the clean energy community. Being a team member at United also means working with a talented and diverse group of people, some who bring decades of experience spanning advocacy, philanthropy, clean tech, government and more—and our collaborative approach means we get to learn from each other, expert and novice, every day. And while our organization is fully remote, we are proud of the people-focused culture we have built and the connectedness of our team.We work on serious issues, take our mission seriously, but never take ourselves too seriously. Position Description Advanced Energy United is currently seeking a motivated, organized, highly capable candidate for an entry-level Office Operations Associate role based in our beautiful Washington, DC office. Reporting directly to the Executive Vice President of Finance and Operations, this person will get broad exposure to operational areas of the Association.The ideal candidate will be a resourceful, reliable self-starter with a positive attitude and keen attention to detail. Day-to-day in this role will include receiving and distributing mail/packages; ensuring new hires in the DMV have access to the office; assisting with event logistics; supporting accounts payable and accounts receivable; depositing checks; receiving office visitors and other general administrative duties as needed. Responsibilities 
  • Accounts Payable support for our Finance team, including: Processing bills in Bill.com, ensuring receipts are submitted for corporate credit card purchases; & reconciling the credit card in Expensify
  • Accounts Receivable support for our Finance team, including: Working with members to facilitate invoice payment, including supplier portal registrations; managing accounts receivable; following up on overdue invoices; and tracking status and communication
  • New and existing employee office support
  • Semi-weekly deposit of checks
  • Act as office contact/ support
  • Mail collection/distribution
  • Office supply management
  • Logistical support for events in the office
Required Qualifications 
  • Associate’s degree or equivalent experience
  • Must be able to work out of our DC office at a minimum of 2 days a week
  • Ability to work cross-functionally with various members of the Operations team
  • Excellent interpersonal and communication skills
  • Proficiency on Mac and PC platforms
  • Attention to detail, pride in work, service-oriented
  • Interest in Advanced Energy industry is a plus
Physical Requirements: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is regularly required to use hands and talk or hear. The employee is required to sit for long periods of time; reach with hands and arms; may need to balance, stoop, kneel or crouch, walk up and down stairs.Job type: Full-time; regular; hybridLocation: Washington, DCSalary: starting at $54,000Start Date: September 2023 Advanced Energy United Perks include:
  • Remote work and flexible schedule
  • Medical, dental, and vision insurance for employees and their families
  • Medical premiums covered for employees at 100%
  • Flexible spending plans for health care and dependent care
  • Profit Sharing opportunities and annual merit-based compensation increases
  • $50/month personal wellness reimbursement
  • $50/month phone stipend
  • Up to $200 reimbursement for home office set-up
  • Accrued Paid Time Off, 11 Federal Holidays, and an annual end-of-year closure
  • Parental Leave
  • Tuition reimbursement and professional development reimbursement
  • 401(k) plan (with matching incentives)
  • WMATA Transit Smart Benefits (DMV employees)
Advanced Energy United is an equal opportunity employer and does not discriminate in hiring or employment on the basis of race, color, religion, national origin, citizenship status, age, disability, sex, veteran status or any other characteristic protected by applicable federal, state or local laws, regulations or ordinances. If reasonable accommodations are needed to participate in the job application, interview process, and/ or to perform essential job functions please contact the Talent Acquisition team at