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Accounting Clerk I - 2 Positions

AFSCME

AFSCME

Accounting & Finance
Washington, DC, USA
Posted on Friday, February 3, 2023

This position is responsible for performing a variety of accounting functions within multiple sections of the Accounting Department. Processes, reviews and inputs a variety of financial and accounting transactions according to Union and department policies and procedures. Uses one or more accounting software systems, spreadsheets and word processing software to perform required tasks. Additional duties will include:

Duties:

  • Receive, sort and distribute incoming accounts payable mail to AP clerks.
  • Process invoices, and other requests for payment according to AFSCME procedures and policies.
  • Review of payment requests for proper authorization, completeness, calculation accuracy and agreement to supporting and authorizing documents.
  • Contact AFSCME staff and/or Vendors to resolve payment issues.
  • Check for possible payment duplication in the system.
  • Create voucher batches for inputting.
  • Input transactions into the accounting software.
  • Process vouchers for returned checks to be voided and reissue vouchers when required.
  • Answer vendor/employee inquiries.
  • Summarize unpaid invoices on hand by cost center for preparation of accounts payable journal entry.
  • Receive sort and separate incoming checks.
  • Batch all checks by type of funds and create bank deposit for each batch.
  • Enter all checks into the per-cap system.
  • Receive incoming calls to the per-cap department.
  • Prepare daily deposit journal entries.
  • Make daily trip to bank to deposit all funds.
  • Audit all miscellaneous and retiree per-cap batches.
  • Distribute Stat books.
  • Prepare vouchers for return of funds to affiliates.
  • Process supply orders.
  • Prepare correspondence.
  • Perform other related duties as assigned.

REQUIREMENTS:

Education & Experience:

  • High school graduate or equivalent and one year of bookkeeping or accounting coursework at the college level, and a minimum of three (3) years of experience in an accounting environment performing a variety of tasks or any combination of education and experience that would provide the necessary knowledge, skills and abilities will be considered.
  • Accounting degree preferred.

Skills:

  • Ability to handle multiple tasks while working with minimal supervision; manage time effectively to meet deadlines and be self-motivated to learn and take on new tasks and responsibilities.
  • Demonstrate a high degree of organizational skills, accuracy, attention to detail and workflow output.
  • Demonstrate the ability to communicate effectively and professionally with co-workers, management and others external to AFSCME.
  • Proficiency with a personal computer, 10-key calculator and in the use of Microsoft Office, with an emphasis on Excel, Word and Access.
  • Experience using PC accounting software.
  • Experience with the use of Microsoft Dynamics GP accounting software and ADP software is desirable.
  • Occasional overtime may be required.

**A Skills Assessment may be required of all candidates.**