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Executive Associate

Vote Rev

Vote Rev

Operations · Full-time
Los Angeles, CA, USA · New York, NY, USA
60,000 – 72,600 USD per year
Posted on Thursday, May 11, 2023

Location. Los Angeles (strongly preferred) or New York.

Target start date. Mid-July 2023

Application deadline. June 15, 2023

Vote Rev is looking for people who want to strengthen democracy and create an organization where everyone can thrive. There are no education requirements and we welcome anyone with relevant experience.

Due to the nature of our work, we are legally unable to hire individuals who are not US Citizens, current Legal Permanent Residents (you already have a Green Card), or DACA recipients.

About the opportunity

We are seeking an energetic, highly organized, and self-directed Associate to provide programmatic, administrative, and logistical support for Robert Reynolds and Ryan Cohen, the Executive and Deputy Executive Directors (respectively) of Vote Rev. Robert and Ryan have their hands in all aspects of the work to set our organization up for success to achieve our mission, from:

  • Overseeing the strategy of our work designing to voter engagement tactics and supporting campaigns to use them to win, to
  • Building and maintaining a diverse and motivated team, to
  • Ensuring that the way we work together and communicate runs smoothly, to
  • Fundraising and external relationship building.

They need a right hand who has strong attention to detail, learns quickly, gets things done, and absorbs information like a sponge.

The Associate will ensure that the executive team is organized, effective, and prepared in their roles. They will do that by supporting the executive team with a range of programmatic tasks and projects, including ensuring that they is prepared and briefed for key meetings, able to track progress against organizational objectives, and responsive to key stakeholders including donors, partners, and other collaborators. This is a unique opportunity to get firsthand insight into leadership of a social impact start-up and all the various pieces it takes to get it to run well.

About the organization

Vote Rev designs and quickly mainstreams field-tested voter engagement innovations to help Democrats win. In 2020 we released polling place vote tripling (PPVT) and trained dozens of partners on it, including the Biden-Harris campaign. Our partners' 94,000 canvasser-hours of PPVT produced 1,100,000 friend-to-friend reminders to vote – 5x as many as the official Biden campaign app! PPVT was featured in The Washington Post, The New Yorker, and The New York Times.

In 2022 Vote Rev and our sister organization, Vote Rev Action Fund, provided training and materials to help partner organizations spark 450,000 relational get-out-the-vote reminders. Simultaneously, we used our ENGAGE design process to start developing the next generation of tactics. In the Georgia runoff, we ran a lightning-fast randomized trial of a new, more scalable version of PPVT with the potential to generate 10x as many votes.

In 2023 we’ll optimize our existing voter engagement tactics and design two new tactics ready for 2024. In 2024, we’ll boost tens of thousands of net votes by mainstreaming these tactics to Democratic campaigns and allied organizations!

Vote Rev is headquartered in the Culver City neighborhood of Los Angeles, CA, with an additional office in downtown Brooklyn, New York City, and employees across the country.

We are dedicated to creating an organization that reflects the diversity of the country we serve. We strongly encourage women, people of color, and others who are underrepresented in campaigns and voter engagement nonprofits to apply.

Note: Due to the nature of our work we are unable to hire any individuals who aren’t U.S. Citizens, Legal Permanent Residents (Green Card holders), or DACA recipients.


Over the next two years, your work will touch every stage of the Executive department, including strategy setting, strategic planning, and executive relationship management. Activities will include:

Scheduling and administrative support. Ensure priorities are consistently met in a fast-paced start-up environment, including, but not limited to:

- Conducting background research, digesting incoming information to extract key points, drafting briefing memos with strategic recommendations, and preparing the Deputy Executive Director for meetings and events.
- Preparing expense reports, making travel arrangements, scheduling and confirming meetings.
- Responding to requests and inquiries from external parties.
  • Meeting management and planning. Support the executive team in managing and planning internal and external meetings, including sending out agendas, taking meeting minutes, and following up with action items.
  • Communication. Interact with internal and external stakeholders, providing excellent customer service and timely responses, representing Vote Rev and the Deputy Executive Director in a courteous and professional manner.
  • Project management. Manage projects on behalf of the executive team including tracking initiatives, monitoring progress toward goals, ensuring follow-through, and sustaining momentum needed to drive initiatives to completion. Manage special projects and assignments, in close coordination with team members from other departments.
  • Other tasks and projects. Every day is different at Vote Rev, and the Associate should be prepared to dive into whatever the day holds.

Your work will contribute to the team in the following ways

  • Creating a more productive executive team
  • Building a more collaborative organization
  • Supporting the executive team in managing important projects and relationships that strengthen the progressive movement

Who we're looking for

A successful candidate will be_:_

  • Able to anticipate where they can be helpful and eager to proactively offer support to meet the needs of the executive team
  • Comfortable juggling priorities
  • Working and delivering quality results under pressure
  • Effective with time management and communicating proactively about timelines
  • Demonstrated self-starter who is self-motivated and has a proven ability to work independently and in partnership with a highly motivated team in a rapidly growing and changing organization
  • Curious, receptive to feedback, and eager to grow

Key skills and experience:

  • 2-4 years of relevant professional experience
  • Experience with organizational tools like the MS Office Suite, Google Workspace, and managing a calendar
  • Strong writing skills, including the ability to write clearly and succinctly
  • Strong communication skills, including proactive communication and the ability to ask clarifying questions when needed
  • Motivation to work in a dynamic team setting

Helpful but not required:

  • Grassroots organizing experience on a political or legislative campaign is plus but not required.
  • Vote Rev uses a CRM called Copper to manage its relationships, so experience using a Copper or a similar CRM is a plus, but not required.
  • Vote Rev uses Asana to manage projects, so experience using Asana or a similar project management system is a plus, but not required.

Compensation and benefits

  • Compensation. $60,000-$72,600 annually depending on experience.
  • Benefits. Choose from a variety of fully employer-subsidized vision, dental, and medical HMO or PPO plans. We also offer partially subsidized coverage for spouses and dependents. In addition, we offer generous paid family medical/parental leave.
  • Retirement. After three months of service, Vote Rev will automatically contribute 6% of your base salary to your retirement account every month, no employee contribution required.
  • Paid time off. Employees accrue 1.5 days of PTO each month. All federal holidays and December 24th to January 1st are company holidays.
  • Flexible work location: We encourage hybrid home / office work (e.g., 2 days/week in the office). Most days coming to the office is optional but you can be there as frequently as you want.
  • Relocation allowance. We can provide a relocation allowance for those who need to relocate to LA.

Reasons to love this role

  • Opportunity to scale a startup. Vote Rev is building off a successful 2022 election cycle. There’s a lot of work to be done designing new voter engagement tactics and scaling Vote Rev tactics across the country. We hope you are excited about being scrappy, working across multiple departments, and learning as we grow!
  • Unique perch. You’ll be working with our executive team, giving you insight into the strategy, structures, and day-to-day decisionmaking associated with running a budding and innovative organization. You’ll also have exposure to and opportunities to learn about the external landscape that Vote Rev operates in (i.e. the progressive ecosystem), and all of the departments within Vote Rev – including our fundraising, operations, research, and partner success – an ideal learning environment for an early career professional.
  • Sustainable work culture. We offer generous PTO and we’re dedicated to making sure you can truly disconnect during your time off.

Application instructions

Women, Black and Indigenous People of Color, People with Disabilities, and LGBTQIA+ people are strongly encouraged to apply. Applications will only be accepted electronically.

  • OPTIONAL: Please listen to this podcast to familiarize yourself with our work, and also visit www.voterev.org/media for more resources if you are interested.
  • Fill out the application form above.
    • You will be asked to provide information about yourself, a resume, and to answer some questions in lieu of a cover letter.
    • Do not submit a cover letter.

Due to the nature of our work, Vote Rev is only able to hire US Citizens, DACA recipients, and current Legal Permanent Residents (i.e. you currently have a Green Card). If you are in the process of getting a Green Card in the future, you are not currently eligible to work for Vote Rev. We are not able to sponsor work visas. By applying to this role, you are acknowledging that you are a U.S. Citizen, DACA recipient, or current Legal Permanent Resident.


We aim to close this application by June 15th. Applications are reviewed as they come in, so you may be notified whether or not you are moving forward before the application closing date. The steps in the process are:

  • Resume and application questionnaire screen: This step is to establish the baseline for candidates we will advance through the process.
  • Case study: An at-home assignment that you are expected to take less than 2 hours to complete. This gives us a chance to see how you think and see an example work product.
  • Zoom interview(s): There will be one or two 30-minute conversations with a member of the Vote Rev team, and might include answering scenario-based questions.
  • Final interviews: Applicants will be called back for a set of final-round interviews with Hiring Manager Michael Cohn (Deputy Director of Research) and other members of the Vote Rev team. This will require up to three hours of time during business hours.
  • References: We will ask for three professional or personal references for our top one or two candidates to learn more about working with them.
  • Job offer: We provide our best and final offer in terms of compensation, which will be within the salary band shown in the job description. We base our offer on the number of years of relevant study and work experience and where that fits within our internal salary leveling system. We do not negotiate salary or other benefits due to research finding that introducing opportunities to negotiate results in pay disparities that are not correlated with competency.

We expect to make an offer no later than July 7th, with preference for a start date shortly after the offer is accepted.

Requirements for all Vote Rev team members

  • Commitment to our mission of designing and quickly mainstreaming field-tested voter engagement innovations to help Democrats win.
  • Commitment to understand and actively oppose racism and promote equity.
  • Commitment to working with and for teams of diverse individuals, and to reducing disparities in whose voice is heard in the electoral space.
  • Demonstrated awareness of one’s own cultural identity and ability to build relationships and collaborate across lines of difference.
  • Ability to thrive in a startup environment: you move quickly, think strategically, can handle uncertainty, are adaptable to changing circumstances, and are good at tactical execution.

Mandatory COVID-19 vaccination policy

Vote Rev is committed to protecting our employees and our communities from COVID-19. Toward that goal, and in consideration of guidance released by the U.S. Centers for Disease Control and Prevention (CDC) and various public health authorities and professional organizations, Vote Rev has implemented a mandatory COVID-19 vaccination policy for its employees.

All employees must be fully vaccinated and boosted (once eligible) for COVID-19 as a term and condition of employment at Vote Rev unless an exemption or deferral has been approved. Individuals are considered fully vaccinated two weeks after they get their second dose of a messenger RNA (mRNA) vaccine, such as Pfizer-BioNTech or Moderna, or two weeks after a single dose of the Janssen/Johnson & Johnson vaccine. If you received the Pfizer-BioNTech or Moderna COVID-19 vaccines, you are eligible to get a booster at least 5 months after completing your primary COVID-19 vaccination series. If you received the Johnson & Johnson’s Janssen COVID-19 vaccine, you are eligible to get a booster at least 2 months after receiving your J&J/Janssen COVID-19 vaccination.

New employees must be fully vaccinated before their start date unless an exemption due to a medical condition or a sincerely held religious belief or practice is granted.

Vote Rev is an equal opportunity employer.