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Office Assistant III

AFSCME

AFSCME

Washington, DC, USA
Posted on Wednesday, October 12, 2022

This position provides intermediate-level clerical, administrative support and related work as required to the Auditing Department. Additional duties will include:

DUTIES:

  • Prepare correspondence, reports and other office forms from draft to final form, paying attention to details, proofreading for accuracy and editing, when necessary. Prepare and/or receive confidential documents, using discretion.
  • Prepare and route simple correspondence, with attention to grammar and punctuation.
  • Monitor inventory of Secretary-Treasurer Workshop materials. Notify manager/supervisor when inventory reordering is needed.
  • Assist in edit and assembly of materials for Secretary-Treasurer Workshop and departmental mailings.
  • Monitor departmental deadlines (calendar of events).
  • Assist in assembly of materials needed by audit staff for field assignments and ship materials as needed to support staff on travel.
  • Maintain and prepare simple to complex reports in spreadsheet applications such as Excel, Word and Access. Produce letters for mass mailings with Word Mail Merge. Occasionally, create, format and/or alter PowerPoint presentations to meet specific needs.
  • Sort, store, retrieve and maintain files. Review correspondence and reports and determine what information should be cross-filed. Set up new files and process files that require archiving.
  • Answer incoming calls for the department, screen calls, route calls or take and deliver messages. Place calls as requested. Handle routine requests for information.
  • May be required to perform other related duties as assigned.

REQUIREMENTS:

Education & Experience:

High school graduate or equivalent and a minimum of three (3) years of office support experience plus general knowledge of office and organizational procedures or any combination of education and experience.

Skills:

  • Thorough knowledge of the MS Office suite – Outlook, Word, Excel, PowerPoint and Access.
  • The ability to use cloud base databases.
  • Basic knowledge of office equipment.
  • Knowledge of office practices and procedures.
  • Knowledge of grammar, spelling and punctuation to proofread and compose correspondence.
  • Proficiency in the use of word processing, database and spreadsheet software.
  • Ability to perform simple mathematical computations.
  • Communication skills sufficient to exchange routine information.
  • Ability to establish and maintain effective working relationships with employees.

**A Skills Assessment may be required of all candidates.**