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Operations Associate

Democratic National Committee

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Operations

Washington, DC, USA

Posted on Friday, July 28, 2023

The Operations Associate is an administrative and programmatic position that reports to the Director of Operations and works the Operations team to help execute the organization’s goals. The Operations Associate assists with building administration tasks, assists with operational projects, oversees processes and systems like the legal, contract, and travel management systems, serves as a liaison with other departments, and otherwise supports the work of the Operations Department. Critical for success is an interest in the mission of the DNC, strong sense of personal initiative, respect for the sensitivity and confidentiality of information, and the ability to balance multiple tasks with enthusiasm and positivity. Additionally, the Operations Associate works closely with the entire Operations Department, Building Facilities group, Accounting and IT Teams.

Responsibilities/Duties:

Serves as a liaison between the Operations Department, staff, and external visitors.
Troubleshoots issues that traveling staff encounter and provide last minute assistance as issues arise.
Manages COVID protocols for building and events
Coordinate with Accounting on expense reporting and direct billing for vendors.
Develops and maintains department file management system and building organization
Coordinates across the Operations department to ensure that all team projects have support.
Assists in vendor management, research, and bill reconciliation.
Oversees special projects at the discretion of the COO, Deputy COO, and Director of Operations.
Leads Front Desk Operations for the DNC including managing the organization-wide phone system, facilitate meetings with internal and external stakeholders, and coordinating usage of conference rooms throughout the building
Performs other duties as assigned.

Skills:

Enjoys a fast paced working environment, adapts quickly to shifting goals, and understands the sense of urgency.
Self-motivator with a proactive approach to traditional and unexpected assignments.
Works well independently and has a collaborative approach to projects.
Excellent written and verbal communication skills; thoroughness, timeliness, and attention to detail.
Proven ability to organize and manage multiple priorities and deadlines.
Excellent analytical aptitude and a passion for improving organizational processes.
Demonstrated ability to handle confidential information appropriately.
Strong interpersonal skills with the ability to work effectively with employees at all levels.
Operates as a team player with the mindset that it is important to offer help to team members on pressing priority projects.
Flexibility and recognition that winning campaigns often means working outside of traditional office hours.
Works well under pressure and handles stress with a sense of humor and grace.

Qualifications:

A Bachelor’s degree or equivalent experience
Comfortable working across multiple software platforms
Experience with a file management system (preferred)

The starting salary for the Operations Associate position is $51,000, on an annualized basis, commensurate with experience and qualifications. This is a full-time, non-exempt position, which means you will be eligible for overtime pay for hours worked in excess of 40 in a given workweek. This position is in the bargaining unit represented by SEIU Local-500.

The Democratic National Committee (DNC), is committed to diversity among its staff, and recognizes that its continued success requires the highest commitment to obtaining and retaining a diverse staff that provides the best quality services to supporters and constituents. The DNC is an equal opportunity employer and it is our policy to recruit, hire, train, promote and administer any and all personnel actions without regard to sex, race, age, color, creed, national origin, religion, economic status, sexual orientation, veteran status, gender identity or expression, ethnic identity or physical disability, or any other legally protected basis. The DNC will not tolerate any unlawful discrimination and any such conduct is strictly prohibited.

The DNC requires all employees to be "up to date" on COVID-19 vaccination status as prescribed by the CDC as a condition of employment, unless otherwise prohibited by applicable law. If you seek a reasonable accommodation in relation to the DNC’s COVID-19 policy, you should speak to the HR team prior to reporting to an office location.

The DNC does not sponsor work authorization. You must have authorization to work in the United States to qualify for this position.

Benefits:

The DNC offers a generous benefit package, including:

- More than 30 days of paid time off, including Federal holidays, vacation, and personal days;

- Health and dental insurance for employee and dependents;

- 90% paid by the DNC, 10% paid by employee;

- Supplementary vision plans available to employees for purchase;

- Up to a 4% employer match DNC 401(k) plan;

- Employee Assistance Program (EAP) available to DNC employees and their dependents at no cost to staff;

- Pre-tax Flexible spending account benefits available to employees and dependents.