Job description

Job Title: Scheduler & Travel Aide Compensation: $54,000 Location: Tallahassee The ideal candidate will play a crucial role in managing the Chair's schedule and ensuring seamless execution of meetings and appearances. This position will be expected to operate with a high level of responsibility and discretion. Must have the ability to travel independently, valid driver’s license, and clean driving record. This is a dynamic entry level role that works with overlapping deadlines and has to coordinate logistics and information across departments. FDP is looking for a reliable candidate who is comfortable with frequent travel, the potential for evening work, and weekend events. Responsibilities Schedule Management: - Efficiently manage the Chair's calendar, including scheduling and coordinating meetings, events, and appointments. - Prioritize and organize the Chair's daily, weekly, and monthly schedule to maximize productivity. - Draft travel itineraries and budgets for approved travel. - Follow up with the Chair and the staff to ensure task completion for outstanding needs. Meeting and Event Coordination: - Work collaboratively with the Chair and other team members to plan, organize, and execute events and event attendance, ensuring all logistical aspects are well-coordinated. - Prepare the Chair for events by completing and providing necessary materials, briefings, and background information. - Staff meetings with the chair and report feedback to appropriate staff. Briefing Preparation: - Gather and compile relevant information to create comprehensive briefings for the Chair in preparation for meetings, interviews, and public appearances. - Keep abreast of current political events, party initiatives, and key issues to ensure the Chair is well-informed. Communication and Liaison: - Serve as a point of contact for the Chair, managing incoming communication, and responding or redirecting as needed. - Collaborate with the Executive Director and Senior Staff to facilitate communication between the Chair and other key stakeholders. Staff Support: - Provide administrative support to the leadership by coordinating staff travel, team meetings, and supporting special events and projects. Qualifications: - Proven experience in a similar role providing administrative support, preferably in a political or nonprofit organization. - Direct experience managing travel, schedules and/or principals preferred. - Excellent written and verbal communication skills, with the ability to draft clear and concise memos, emails, and reports. - Strong organizational and time-management skills, with the ability to multitask and prioritize competing deadlines effectively. - Proficiency in Google Suite and other relevant software applications. - Demonstrated ability to work independently with minimal supervision and as part of a collaborative team. - Commitment to upholding the values and mission of the Florida Democratic Party. - Flexibility to work evenings and weekends, as required. - Valid Drivers License and clean driving record.