About The Democratic Party Of Wisconsin

WisDems is nationally recognized as one of the country’s highest-performing and most pivotal political organizations. During the upcoming election cycle, WisDems will drive massive programs to hold Republicans accountable, elect progressive candidates up and down the ballot, and work to build volunteer-led coalitions for the long term. WisDems’ work is grounded in inclusion, respect, and empowerment across race, gender, other dimensions of identity, and the rural/suburban/urban divide. Our work continues year-round, collaborating with partners to build a movement that delivers meaningful change for all Wisconsinites. We seek outstanding applicants who share our values and vision to join the team, help win elections, and build a future where everyone can thrive.

Proudly a Bargaining Unit Position with the International Brotherhood of Electrical Workers

The Opportunity

The Convention Coordinator is the logistical backbone of the Democratic Party of Wisconsin’s largest annual event. In this part-time role, you will work hand-in-glove with the Party Affairs Director to execute the State Convention. Your focus will be on the critical details: managing the massive flow of delegate data, coordinating vendor logistics, and ensuring the "customer service" experience for attendees is seamless. This role is ideal for a hyper-organized operator who can take a complex process (like delegate credentialing) and run it with zero errors.

You’re Our Person If

• You love a spreadsheet. You are comfortable managing thousands of rows of data, tracking delegate applications, and ensuring every name is spelled correctly on a credential.
• You are a logistical puzzle solver. Whether it’s organizing hotel room blocks or figuring out the flow of a registration line, you enjoy making pieces fit together.
• You are service-oriented. You can handle questions from confused delegates or vendors with patience and clarity.
• You are efficient. You know how to prioritize tasks to make the most of your 20-30 hours a week, focusing on high-impact deliverables.
  
  

Job Responsibilities

Data Management & Credentialing:

• Manage the end-to-end data processing for State Convention delegates. This includes tracking applications, verifying eligibility, and maintaining the master roster in NGP/Google Sheets.
• Identify and correct data errors proactively to ensure a smooth check-in process on the day of the event.
• Generate accurate reports on delegate counts and demographic data for leadership review.
  
  

Logistics & Vendor Coordination

• Assist the Party Affairs Director in coordinating with event vendors (AV, catering, printing), ensuring orders are accurate and deliveries are on time.
• Manage the hotel logistics, including tracking room block pick-up and assisting delegates with housing questions.
• Oversee the production and organization of physical materials, such as name badges, packets, and signage.
  
  

Delegate Support

• Serve as a primary point of contact for delegate inquiries regarding registration, travel, and accessibility needs.
• Assist in the staffing and execution of Delegate Selection Caucuses and other pre-convention events as needed.
• Support on-site execution during the Convention, including managing the registration desk or help desk.
  
  

Core Qualifications

• Accountability & Solution-Oriented: You take full ownership of your actions and commitments, holding yourself to a high standard and seeing objectives through to completion. When challenges arise, you approach them with a problem-solving mindset, focusing on solutions rather than pointing fingers.
• Collaboration & Teamwork: You succeed by working as a team, stepping up to support teammates, and sharing knowledge freely. You actively break down silos by connecting across teams, inviting different perspectives, and staying open to new ideas to achieve shared goals.
• Growth & Adaptability: You are dedicated to continuous improvement and challenge yourself to learn and adapt. You proactively seek, offer, and act on feedback with openness and can anticipate potential obstacles to take proactive steps.
• Respect & Inclusion: You build strong relationships by treating everyone with kindness, dignity, and trust. You approach interactions assuming positive intent and have the courage to address difficult topics directly and honestly while showing care for others.
• Transparent Communication: You communicate openly and honestly to build trust and alignment. You are proactive in setting clear expectations, sharing the "why" behind decisions, and providing timely updates to ensure the right people have the information they need.
  
  

Required Qualifications

• Organizational Skills: Demonstrated ability to manage complex projects with strict deadlines.
• Data Proficiency: Strong skills in Google Sheets/Excel (sorting, filtering, VLOOKUPs) and comfort learning new databases (NGP/VAN).
• Communication: Excellent written and verbal communication skills, specifically in a customer service context.
• Self-Starter: Ability to work independently and manage time effectively in a part-time capacity.
  
  

Preferred Qualifications

• Previous experience with event planning or logistics.
• Familiarity with the Democratic Party structure or convention processes.
• Experience with NGP, VAN, or other CRM software.
  
  

Benefits: Great benefits, including: Mileage reimbursement, life insurance (free), short-term and long-term disability (free), and retirement plan with employer match.

Equity and Inclusion: The Democratic Party of Wisconsin has a vision for a deeply inclusive and diverse party organization, membership, and electorate. In order to be successful at the Democratic Party of Wisconsin candidates must have the cultural competence to successfully work with a diverse array of constituency groups. We especially strongly encourage applicants with close ties to Black, Indigenous, AAPI, Latinx, Muslim, non-English-speaking, disability, and LGBTQIA+ communities. The Democratic Party of Wisconsin is an Equal Opportunity Employer.

The Pay Range For This Role Is

577.50 - 577.50 USD per week(In Person - Madison (15 N))