JOB DESCRIPTION

Drive Agency is looking for an experienced Executive Assistant to support our CEO and Founder. The ideal candidate is one who is an eager, proactive team member, adept at balancing internal and external stakeholder relationships, has impeccable attention to detail, expert organizational skills and the ability to foresee challenges and devise solutions.

Direct experience supporting and managing the calendars and priorities of senior management and C-suite level executives is required. Candidates who are interested in business development, proposal writing, and project management are encouraged to apply as opportunities in these avenues are available for this role’s future growth. This role requires expert usage of multiple platforms, such as Slack, WhatsApp, Google Suite and Microsoft Office. Experience using social media platforms in a work capacity – including any social listening tools – is also helpful but not a requirement.

Language skills outside of English will be highly valued. Drive is committed to building a diverse team, and encourages applicants of all class origins, race, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.

This position is part- time, Monday through Thursday for 40 hours a week.

RESPONSIBILITIES

• Calendar Management: Manage the CEOs calendar effectively, scheduling meetings, appointments, and events while prioritizing conflicting demands. Deep collaboration with internal team members and external partners and vendors will be habitual.
• Communication Liaison: Act as the primary point of contact for internal and external communications, screening and directing inquiries appropriately. Strong written communication skills required.
• Global Travel Coordination & Expense Management: Arrange flexible travel itineraries, accommodations, and logistics for the CEO’s domestic and international trips, ensuring smooth and efficient travel experiences. Keep meticulous records of all travel expenses incurred.
• Meeting Support: Prepare agendas, materials, and presentations for meetings, ensuring the CEO is well-prepared and informed. Attend meetings, take notes and manage follow-up actions.
• Event Coordination: Assist in planning and executing special internal and external events, conferences, and fundraising activities, including logistical arrangements and coordination of staff/contractors.
• Confidentiality: Maintain strict confidentiality and discretion in handling sensitive information and communications.
• Ad Hoc Duties: Perform additional tasks and responsibilities as assigned by the CEO and other senior staff, demonstrating flexibility and adaptability in a fast-paced environment.

PREFERRED QUALIFICATIONS

• At least 3-5 years of executive assistant experience
• Comfortable with Google Suite
• Language skills outside of English are a plus
• Experience or interest in project management or business development is a plus
• Commitment to work that encourages voting, civic participation, justice or political activism

ABOUT DRIVE AGENCY

Drive Agency is a vehicle for unlocking transformative social impact in the world. We believe in a world where everyone can leverage their own agency to manifest the change they want to see. Whether that’s buying a sustainable product or advocating on an issue that matters to them. We are a diverse team of inspired and committed strategists, campaigners and creatives who champion the power of dynamic and disruptive approaches to manifest a sustainable future for all. Driven by impact, fueled by a fierce commitment to justice, and grounded in an unshakable belief that the power of everyday people can transform the world around us, we’re up for the journey it takes to make BIG things happen.

BENEFITS

• Unlimited PTO
• 4-day work week
• Fully remote
• Benefits including dental/health/vision insurance

HOW TO APPLY

Interested candidates should send a resume and cover letter to kathryn.esteves@driveagency.com. This announcement will remain posted until the position is filled. Please note that only those individuals whose qualifications match the current needs of this position will be considered applicants and will receive responses from Drive Agency. Thank you for your interest.