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Everybody Votes Campaign (EVC) is a national, not-for-profit organization. The campaign aims to create a more representative democracy by registering millions of underrepresented voters across the country. This effort focuses on voter registration in a targeted fashion by conducting at-scale, effective, efficient, metrics-driven registration work. We directly fund organizations who execute voter registration and run quality control operations. We are dedicated to being active participants with the organizations to ensure their programs are effective and promote an investment in the future of emerging communities. Through this work, we seek to fundamentally change the make-up of the electorate and to increase the political power of traditionally underrepresented communities in our democracy.
ABOUT THE OPPORTUNITY
The campaign seeks an administrative professional to work under the Operations Manager by serving as the Operations Assistant. The incumbent will provide the Operations Manager and departmental team with administrative and logistical support related to the management of the Department, and will need to be able to juggle multiple tasks and responsibilities that require quick deadlines. They will need to be highly organized, and detail oriented, with the ability to assist in activities related both smooth operations of the department and execution of deliverables.
WHAT YOU WILL DO IN YOUR ROLE
Support People and Culture Operations including but not limited to: recruitment scheduling, reference checks, employee onboarding, employment verifications, and requisition forms
Monitor the Info and Operations email accounts, respond to general inquiries and triage e-correspondence
Maintain the database and storage of all Finance and Operations Department documents (policies, templates, contracts, spreadsheets, and other materials)
Develop the agenda, notes, and support materials for Finance and Operations Department meetings
Assist with project coordination and logistics of organizational events, bonus committee structure, team-wide initiatives, employee engagement and internal communications
Oversee and maintain purchase and procurement processes, contracts, and reimbursements requests from staff and partners
Support in the drafting and editing of policies, such as standard operating procedures and committee charters
Cultivate a positive remote work space environment by taking lead on staff communications and support efforts during holidays, celebrations, hardship, medical leave, heritage months, anniversaries, etc
Support the design of employee engagement surveys, summarize trends, and present on relevant findings
Manage the Finance and Operations Department schedules and serve as initial point of contact for staff inquiries to the department
Aid the Operations and Finance Team with in-person and remote travel and event logistics
Sort, file, and triage organizational mail and ensure timely follow up correspondence received
Relentlessly goal-oriented: enjoys working toward and achieving ambitious goals; willing to go over, under, around, or through any obstacle that gets in the way of meeting goals with a proven track record of creating and executing/managing comprehensive strategic goals.
Cultural competency: able to build relationships and collaborate with colleagues, partners, and stakeholders across multiple lines of identity difference.
Growth mindset: demonstrates ability to take and receive feedback with professionalism and grace from peers and staff as well as supervisors.
Problem solving: remains focused while balancing multiple priorities within a constantly evolving political environment.
REQUIREMENTS FOR THIS ROLE
Manages a high volume of work with efficiency: Has, or can create, a system for keeping tasks from slipping through the cracks. Able to juggle competing demands and prioritize without sacrificing quality. Plans backwards to make deadlines. Asks for help when needed.
Attention to detail: Notices and fixes errors that others might overlook. Acknowledges mistakes and turns them into learning opportunities. Has a track record of creating and improving organizational systems and leaving things better than they found them. Clear and concise communicator, both written and verbal.
Strong sense of ownership and resilience: Plans ahead and finds alternative paths, when needed, to get to the finish line. Bounces back from setbacks and rejections. Holds a high bar even when things are hectic.
Entrepreneurial and resourceful: Consistently overcomes challenges and leverages resources to creatively solve problems. Proposes solutions to issues without much guidance (but isnâ€™t afraid to ask questions). Proactively asks for help, anticipates problems, and course-corrects where needed.
Trustworthiness and discretion: Deep understanding of the need of keeping highly confidential information in appropriate work streams. Follows through on commitments and ability to manage competing relationship responsibilities.
Knowledge of remote work tools and experience with office support: Track record of using Google Suite, Microsoft Office, Zoom, Monday.com and/or other project management software tools to successfully accomplish goals.
Employee engagement experience and experience successfully supporting in-person and remote staff. Experience successfully supporting in-person and remote event planning and logistics for 40+ people.
Helpful but not required
Previously worked as an executive assistant working in a remote environment, especially for a team
This is a hybrid role located in DC.
BENEFITS AND CULTURE
We offer flexible work, and a generous benefits package; including 100% cost coverage of employee health benefits, 401K with an automatic employer contribution regardless of employee contribution level, virtual therapy, stipend for ergonomic office set ups and generous vacation and leave policies.
Salary Range: $75,000 - $88,000
Our work is centered on creating a deeply inclusive and significantly more representative electorate. In order to be successful in this role, the candidate must have the cultural competence to successfully work with a diverse group of staff, partners and stakeholders. We especially strongly encourage applicants with close ties to Black, Latinx, Indigenous, non-English-speaking, disability, and LGBTQ+ communities to apply. We are proudly an Equal Opportunity Employer.
Everybody Votes Campaign is an EEO employer - M/F/Vets/Disabled