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Administrative Assistant, Community



Oakland, CA, USA
Posted on Friday, November 11, 2022

FWD.us is a bipartisan political organization that believes America’s families, communities, and economy thrive when everyone has the opportunity to achieve their full potential. For too long, our broken immigration and criminal justice systems have locked too many people out from the American dream. Founded by leaders in the technology and business communities, we seek to grow and galvanize political support to break through partisan gridlock and achieve meaningful reforms. Together, we can move America forward.

FWD.us is seeking an Administrative Assistant to help organize schedules and for several Community Department team leads, assist in the day-to-day running of the Oakland office, and perform other administrative duties as needed.

The Administrative Assistant for the Community Department would work out of our Oakland office and report to the Chief of Staff for the Community Department. Knowledge of and/or experience working around the criminal justice and immigration systems, as well as policy and political environments, is a plus. Active interest in the nature of the work is critical. Candidates directly impacted by the criminal justice or immigration systems, including formerly incarcerated candidates, are strongly encouraged to apply.

You Are The Right Person For The Role If:

  • You have 1-3 years of working experience; prior experience as an assistant is a plus
  • You enjoy creating a positive working environment in which the rest of your colleagues can thrive
  • You are impeccably organized and enjoy multitasking on a wide variety of asks
  • You have a knack for anticipating scheduling needs and potential issues
  • You are great at interacting with a wide variety of employees and external vendors and partners
  • You have excellent attention to detail

You Will Be Responsible For:

  • Supporting Head of Digital Campaigns, Head of Technology, and Chief of Staff for the Community Department with calendaring and administrative tasks
  • Supporting the Oakland office across a variety of needs including groceries, lunches, building communication, parking needs, and vendor deliveries
  • Completing monthly expense reports
  • Organizing internal documents into easily accessible folders
  • Tracking deadlines and organizing team leads’ priorities
  • Communicating with internal and external stakeholders
  • Must be comfortable taking feedback via different mechanisms (e.g. in meetings, in writing, phone calls)

Other Skills & Requirements:

  • Comfortable using Google ecosystem (Mail, Calendar, Google Docs, Sheets, etc.).
  • Ability to quickly learn new processes and systems and provide input on improvement where needed.
  • Prior experience in a fast-paced office environment.
  • Professional experience in the non-profit sector or political campaigns a plus.
  • We encourage those directly impacted by the issues that FWD.us works on to apply.

Compensation Range: Compensation to commiserate with experience. General range is $50K-$60K.

COVID-19 Considerations

FWD values the health and safety of our staff, their families, and our community. In support of these values, all FWD staff are required to be fully vaccinated and boosted. If selected for this job, incoming hires are required to be fully vaccinated and boosted against COVID-19. Requests for reasonable accommodations or exceptions related to medical or religious reasons will be considered. Candidates are NOT required to state their COVID-19 vaccine status in their application.

Equal Opportunity Employment/Diversity

We are an organization committed to making the world a better place for all people. Diversity is a source of our strength, and allows us to make better decisions, be more impactful, and excel at our jobs day to day. We see our internal commitment to diversity as reflective of how we view the world and the changes we want to see become reality.

This organization is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. The company strictly prohibits discrimination and harassment against employees and applicants for employment on the basis of an individual’s race, color, religion, creed, sex, gender identity or expression, sexual orientation, national origin, citizenship, ancestry, age, disability, genetic information, marital status, veteran status or any other status protected by applicable federal, state or local laws. This policy applies to all terms, conditions and privileges of employment, including recruitment, hiring, placement, compensation, promotion, training, discipline and termination.

The organization understands that too often what are viewed as the traditional credentials are subjective criteria that exclude historically excluded communities and act as barriers to hiring and recruiting the best candidates.

As part of FWD’s best hiring practices, we do not have educational requirements for any of our jobs. Many of our jobs do require specific interpersonal, skill-based, technical, policy or other requirements and applicants for those jobs will be evaluated based on their level of expertise, to include lived experience and work experience - which could have taken place at an educational institution or elsewhere.

FWD.us believes in fair chances and employment opportunities that benefit everyone. Ensuring that people who have had contact with the criminal justice system--including incarceration for serious offenses and substantial periods of time--have the opportunities upon their release to fully succeed and contribute to this country is central to our work and is a value to which we are absolutely committed to uphold in how we operate and who we hire. We do not conduct criminal background checks on applicants, unless required by state or federal law for specific roles.

The company makes reasonable accommodations for qualified individuals with disabilities to allow such persons to perform the essential functions of their jobs, to the extent required by law. Employees or applicants who would like to request a reasonable accommodation should contact Management. The company will also, where appropriate, provide reasonable accommodations for an employee’s sincerely-held religious beliefs or practices.

We encourage justice-impacted and immigration-impacted applicants to apply.