TO APPLY: Send your resume or LinkedIn profile and a brief letter of intent to jobs@goodenergystories.com. Applications will be reviewed on a rolling basis, with a priority deadline of February 21 and a target start date in March.

About Good Energy

Good Energy is a nonprofit story consultancy for the age of climate change. We support TV and film creators in telling wildly entertaining stories that honestly reflect the world we live in now—a world that’s in a climate crisis. We aim to make it as easy as possible to portray climate change on-screen, in any storyline, across every genre.

Position Overview

We are seeking a Special Assistant and Project Manager to join our small but mighty core team. This role is essential for optimizing organizational efficiency and providing high-level strategic and administrative support to the CEO. This role requires strong project management, coordination, and problem-solving skills to maintain clear priorities, streamline workflows, and drive key initiatives forward. You should be just as comfortable strategizing on organizational priorities and supporting high-level decision-making as you are executing administrative tasks to keep operations running seamlessly. The ideal candidate is proactive, adaptable, and skilled at balancing hands-on execution with big-picture strategy.

This role reports directly to the CEO and collaborates closely with the leadership team, playing a key role in ensuring alignment across organizational priorities. If you thrive in dynamic environments, excel at wearing multiple hats, and are passionate about supporting creative, mission-driven work, we’d love to hear from you.

In This Role, You Will

• Serve as a strategic partner to the CEO, providing insight and support on decision-making, time management, and high-priority initiatives.
• Provide administrative support, including inbox management, scheduling, travel coordination, and meeting preparation.
• Manage organizational workflows, project execution, and team coordination, ensuring clarity, efficiency, and alignment across stakeholders.
• Develop and refine operational systems to strengthen the organization’s foundation and drive long-term sustainability.

Who You Are

You are a trusted strategic partner to the CEO, providing structure, foresight, and problem-solving to keep leadership aligned with top priorities. You anticipate needs, streamline decision-making, and proactively address challenges before they arise. You thrive in fast-paced environments, ensuring the CEO stays focused, prepared, and on track while juggling multiple priorities.

You are a highly capable project manager and team coordinator who thrives in balancing strategic priorities with hands-on execution. You focus on driving impact and clarity, knowing when to delegate, streamline, and adapt to evolving priorities. You track key initiatives, oversee workflows, and align teams and external partners to ensure seamless collaboration and forward momentum.

With a solution-oriented mindset, you handle administrative responsibilities, inbox and calendar management, and operational support with ease, knowing that strong systems enable leadership to perform at its best. In high-stakes situations, you bring calm, clarity, and resilience, navigating challenges with agility and resourcefulness.

You value a workplace culture that prioritizes authenticity, mental health, and well-being. Experience in startups, creative agencies, entertainment, consultancies, or entrepreneurial nonprofits is highly valued. If you’re excited to help build a trailblazing organization, make a meaningful impact, and collaborate with a creative team, we encourage you to apply!

Commitment to Diversity, Equity & Inclusion

At Good Energy, we are committed to fostering a diverse, inclusive, and equitable workplace. We strongly encourage applications from individuals who identify as BIPOC, LGBTQ+, people with disabilities, or those from communities that have experienced systemic inequities.

Key Responsibilities

Executive Leadership Support

• Build a trusted partnership by providing proactive support to help the CEO maximize their impact.
• Demonstrate strong emotional intelligence to effectively support and collaborate with team members of diverse strengths.
• Serve as a strategic partner to the CEO, providing high-level support to navigate priorities and ensure alignment with organizational objectives.
• Advise on decision-making, priority-setting, and time allocation by tracking key initiatives, analyzing competing demands, and ensuring strategic alignment.
• Develop and implement systems to optimize the CEO’s workflow, increase efficiency, and ensure seamless execution of daily goals and operations.
• Track correspondence and key relationships, ensuring consistent follow-up with funders, clients, partners, advisors, and stakeholders.
• Manage the CEO’s inbox and calendar, ensuring scheduling efficiency, prioritization, and timely responses to key relationships.
• Provide clear communication and timely reminders to reinforce priorities, track deadlines, and support execution.
• Oversee internal and external communications, handling emails, messages, and correspondence with professionalism, thoughtfulness, and confidentiality.
• Prepare for meetings by organizing agendas, updating decks, taking notes, tracking action items, and ensuring follow-up.
• Coordinate travel, expenses, and logistics, ensuring smooth execution of CEO engagements.

Project Management

• Oversee and manage project workflows, timelines, and deliverables, ensuring seamless execution, collaboration, and accountability using Asana and other tools.
• Refine and implement project management systems to improve efficiency, streamline coordination across teams, and drive execution of high-priority initiatives.
• Coordinate internal teams and external partners, ensuring alignment with strategic objectives, role clarity, and effective communication.
• Lead cross-functional collaboration, proactively identifying interdependencies, resolving bottlenecks, and facilitating smooth workflow between departments.
• Organize and, when needed, lead team meetings, including scheduling, agenda preparation, facilitation, and follow-up tracking to drive accountability and execution.
• Track and manage team capacity and resources, ensuring that projects have the necessary time, personnel, and operational support to succeed.
• Identify and troubleshoot challenges, preemptively resolving roadblocks, adjusting workflows, and making recommendations to improve efficiency and execution.
• Support event planning and execution, delegating or managing logistics related to programming, promotion, production, and on-site operations as needed.

Operational Support

• Oversee and maintain organizational systems and digital infrastructure, ensuring accessibility and accuracy of critical documents such as contracts, proposals, creative assets, and presentations.
• Improve and implement operational processes, proactively identifying inefficiencies, streamlining workflows, and recommending scalable solutions.
• Manage digital tools and platforms, troubleshooting minor tech issues and optimizing the use of tools like Asana, Slack, Google Workspace, Zoom, and other relevant systems.
• Develop and maintain information management systems, ensuring seamless coordination across internal teams, executives, and external partners.
• Provide hands-on operational support as needed, ensuring smooth day-to-day functions while maintaining a strategic approach to efficiency and problem-solving.

What We’re Looking For

• Proven Success in Dynamic Work Environments – Experience in startups, creative agencies, entertainment companies, or entrepreneurial nonprofits, with the ability to thrive in fast-paced, evolving landscapes.
• Strategic & Detail-Oriented – Balances high-level strategic thinking with meticulous execution, ensuring key initiatives, projects, and priorities are successfully implemented.
• Adaptive & Forward-Thinking – Excels at creating structure in ambiguity, proactively identifying opportunities, managing multiple projects, and navigating shifting priorities with clarity and precision.
• Collaborative & Team-Oriented – Works effectively across teams, fostering a culture of shared success, trust, and innovation while coordinating with internal and external stakeholders.
• Exceptional Communication & Relationship Management – Strong verbal and written skills to engage effectively with a range of stakeholders, from executives and board members to creative partners and funders.
• Proactive Problem-Solving & Systems Optimization – Anticipates challenges, streamlines workflows, and continuously improves processes to enhance efficiency and impact.
• Tech-Savvy & Systems-Minded – Proficient in tools like Asana, Slack, Google Workspace, and Zoom, with a strong ability to implement and refine digital systems.
• Trusted Leadership & Discretion – Experienced in handling high-level responsibilities with confidentiality, professionalism, and sound judgment.
• Love of Stories – Passion for TV and film, with a respect for the creative process.

Compensation & Benefits

Competitive Compensation & Benefits Package ($125,000+ Total Value)

• Base Salary: $95,000
• Health Insurance Stipend: $12,000 annually ($1,000/month)
• Generous PTO & Leave:
  • 30 days of annual leave (vacation, personal, floating holidays)
  • 10 wellness days for illness recovery or mental health
  • 10 additional days for parental or bereavement leave (can be combined with above)
  • Flexible additional time off with manager approval

Workplace

• This is a fully remote role; however, periodic in-person collaboration with the CEO and team members in LA is required, along with occasional additional travel.
• Strong preference for candidates based in LA, with consideration for those in NYC.

How to Apply

Send your resume or LinkedIn profile and a brief letter of intent to jobs@goodenergystories.com. Applications will be reviewed on a rolling basis, with a priority deadline of February 21 and a target start date in March.