Purpose specializes in; strategy, creative, campaigns, and impact measurement and learning - across the social impact space. We focus on six issue areas we believe are key to our collective future: environment and climate, equity, childhood and youth, democracy and human rights, mis and disinformation, public health.Our work is recognised widely both in creative industry awards like Cannes Lions and in social impact awards like Anthem. Join the team that made all this work.

ABOUT THE ROLE

This is a Fixed Term, Full-time position offered at the Associate tier. In-office work at least 4 days a week is a requirement for this role.

The Associate Coordinator and Office Manager will support the UK based leadership team on all administrative matters as well as manage the day-to-day operations of the London office, including managing vendors and supporting in-office events as required.

Office Manager Responsibilities

• Serve as the main point of contact for all office & facility matters for both internal and external engagements.
• Front of house duties including reception, managing in/outgoing post, phone and the general inbox.
• First point of contact for minor IT related issues including managing the AV, projector, managing all physical equipment e.g. laptops, cameras, mobiles.
• Work closely with the IT department on best practices and procedures as related to managing the London office.
• Manage all maintenance, repairs and additional office improvements.
• Manage all office supplies including stationery, catering and cleaning supplies
• Lead internal events and logistics to include assisting with Ideas with Purpose event management and other in-office events as needed.
• Provide monthly office catering
• Ensure all conference rooms are ready after each meeting, including managing & coordinating the conference rooms
• Work with the finance team to ensure budget forecasts, reports and audits relating to regular office expenses, and internal events.
• Manage the company card to include processing several expense accounts, provide accurate data entry for recordkeeping and assist with the process of invoices
• Manage all office related contracts, subscriptions, vendors and service providers including reviewing for renewals and negotiating competitive price
• Compliance with all legislations and requirements relating to the office/facility
• Be the lead H&S and security officer including risk assessments, annuals checks and trainings
• General office support on ad-hoc duties including support with travel arrangements
• To assist with improving, implementing and creating relevant policies and procedures
• Assist with onboarding / offboarding staff & contractors to include DSE check
• Write and distribute minutes for the leadership meetings, includes providing reports relating to the operational function
• Lead and support on wider internal team meetings
• Manage, improve and monitor the internal handbook for the EMEA office e.g. Notion
• Be the market digital contact for the EMEA team

Associate Coordinator Responsibilities

• Provide support to the CEO, Managing Director, Head of office and Head of PE & CUlture on all administrative matters, including:
• Extensive calendar and diary management
• Flights, travels and hotel arrangements
• Arrange and book lunches and dinners
• Liaising with clients, colleagues and other EAs - occasionally as first point of contact
• Managing expenses
• Preparing documents or presentations and providing general reports.
• Ad-hoc duties
• Plan and orchestrate work to ensure that senior executives’ priorities are met

Purpose takes on some of the biggest challenges in the world, which affect people of different identities and backgrounds in different ways. We are stronger and more effective with a diverse team leading the charge and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. As an equal opportunity employer, we welcome the unique contributions that individuals bring in terms of their education, opinions, culture, ethnicity, race, gender identity and expression, nation of origin, age, languages spoken,colour, religion, disability, orientation, and beliefs.