Program Manager

Reports To: Director of Finance and Campaign Operations

Status: Full-time; Exempt

Location: Washington, DC

Salary Range: $65k - $70k

Position Summary

The Program Manager is a core member of the Finance and Campaign Operations team. This position is responsible for the coordination and operational management of Pushpin supported organizations, including the relationship management and communication between external partners, internal partners, and compliance team members. This role owns outgoing payments with a focus on ensuring accuracy and efficiency. The responsibilities include management and execution of all outgoing grants and contributions. This person will also bring a crucial understanding of relationship management, operating procedures, compliance regulations and restrictions, and reporting. This role will commonly communicate with senior leadership team members at both the supported organizations and Pushpin Strategies and will be a trusted source of information for all stakeholders involved.

As the Program Manager, you will manage:

Campaign Support and Management (25%)

• Serves as a resource for external vendors by interacting with payroll, benefits, accounting and other third-party providers consultants.
• Ensures compliance for managed organizations, in collaboration with in house counsel and accounting consultants, as designated by law and regulations.
• Regularly reviews and identifies issue areas, proposes thoughtful solutions, leads the drafting and documentation of new processes and makes implementation plans.

Payments and Corporate Cards: (15%)

• Serves as the primary facilitator and point of contact for payments, ensuring timely and thorough submission of payment requests.
• Facilitates the invoice payment process including:
  • Reviews all invoices for accuracy against relevant contracts and agreements.
  • Engages with the supported organization teams to compile necessary details, approval, and documentation.
  • Initiates the payment process by submitting complete payment requests in workflow systems.
  • Liaise with accounting consultants on all payment questions, late payments, and out-of-cycle payments.
• Monitors Ramp and proactively communicates with cardholder and support staff in an effort to achieve complete reconciliation and promptly address transactions that remain unallocated, contain errors, or issues.
• Acts as a resource to all staff (internal staff and supported organization staff) members on corporate card and reimbursement transactions. Guides staff on coding and reimbursement questions or issues.
• Responsible for the management of the Corporate Card program, implementing innovative and thoughtful solutions, in consultation with the Operations and supported organization teams, to ensure timely credit card reconciliations are achieved.

Grant and Subgrant Management: (15%)

• Owns the regranting process from start to finish and manages grantee and partner relationships with oversight from the Director of Finance & COO.
• Maintains strong familiarity with requisite documentation required to execute a subgrant or contribution; serves as the core resource for program teams.
• Tracks in-process regrants to ensure timely execution, payment, and achievement of programmatic objectives.
• Reviews all grants and ensures proper documentation of campaign activities and usage of funds.
• Facilitates the grant reporting process by tracking all grants, connecting with supported organizations, organizing narrative reports and budgets, reviewing materials, and ensuring timely submission of all grant reports.
• Collaborates with the Senior Director of Development on donor grant reporting and ad hoc needs and projects.
• Projects and tracks budgets and future grant spending to anticipate cash planning needs.
• Manages grantee and vendor relationships, as needed.

Project & Relationship Management (20%)

• Acts as the main point of contact for all needs of supported organizations.
• Retains friendly and productive relationships with all stakeholders of supported organizations by answering questions, problem solving, working efficiently, and acting as a bridge between Pushpin and the organizations we support.
• Laterally manages all Pushpin led projects related to the supported organizations to ensure progress and communication across all people involved

Ad Hoc Reporting & Financial Analysis: (25%)

• Supports the Director of Finance and Campaign Operations, the COO, and supported organizations on any ad hoc reporting or requests.
• Facilitates and reviews all monthly reports for accuracy, budget to actual variance analysis, and cash flow projections.
• Reconciles financials and budgets with an extremely high level of detail and ability to spot and flag anomalies.
• Oversee all budgeting activities across the organization and collaborate with budget managers on items including budget creation and monthly budget updates.
• Aids with special reporting as requested by organization teams.
• Assists with special projects as needed and as time permits.

About You:

• Possess a degree in a related field with a passion for operations and prior experience working for a non-profit organization.
• Demonstrate a commitment to building a just and inclusive economy that provides opportunity and dignity to all Americans and a passion for preserving and strengthening democracy.
• Possess a working knowledge of financial practices and procedures applicable to C3, C4 and PAC organizations.
• Proven track record of building consensus and experience working with partner organizations and forming meaningful organizational collaboration.
• Effective verbal and written communication skills, with an ability to articulate financial concepts to stakeholders of all levels in the organization.
• Strong interpersonal skills and are comfortable collaborating with a team while taking ownership of your piece of a project.
• You are highly detail-oriented in the tracking of financial and operational matters.
• Flexible with a penchant for problem solving and thinking on your feet.
• Proficient with GSuite, Microsoft Office suite, Ramp, Asana, and Airtable including Powerpoint, Excel and Google Slides.
• Experienced in working with people from diverse racial, ethnic, and socioeconomic backgrounds, and able to incorporate the perspectives of multiple communities, particularly those from marginalized communities, into decision-making processes.
  

  Benefits

  Comprehensive benefits package that includes 100% employer-paid health, dental, and vision insurance for employees (and their families). Employees are able to enroll in 401k retirement plan and are eligible for a 3% automatic contribution and up to a 3% employer match on 401k contributions. Employees are also eligible for pre-tax transportation benefits. Employees will receive 120 hours of vacation time, 80 hours of health leave, up to 2 days of casual leave, and 20 hours of volunteer leave annually. Employees will also receive 13 paid holidays throughout the calendar year. Employees are eligible for 12 weeks of paid family and medical leave after 90-days of employment.

  Hiring Statement

  The Hub is a project of New Venture Fund (NVF), a 501(c)(3) public charity that incubates new and innovative public-interest projects and grant-making programs. NVF is committed to attracting, developing and retaining exceptional people, and to creating a work environment that is dynamic, rewarding and enables each of us to realize our potential. NVF’s work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.

  E-Verify

  NVF participates in E-Verify and will provide the federal government with employees’ Form I-9 information to confirm authorization to work in the United States. Job candidates and employees authorized to work may not be discriminated against on the basis of national origin or citizenship status.

  How to apply

  This announcement will remain posted until the position is filled. Please note that only those individuals whose qualifications match the current needs of this position will be considered applicants and will receive responses from The Hub. Thank you for your interest