Summary

The Pivot Group seeks a Design Coordinator to join our team ahead of the 2026 election cycle. This is a fully remote position in our Creative Department.

As a liaison between the Client Services, Creative, and Production Departments, the Design Coordinator oversees multiple projects from conception through completion. Ideal candidates are highly organized project managers with experience managing cross-functional teams. The Design Coordinator communicates project requirements and deadlines, collects any supporting materials, ensures that projects move through the firm in a timely manner and communicates any obstacles to all responsible parties. The Design Coordinator also supports the Creative Services Manager, Design Director, and Creative Director in day-to-day workflow.

The Design Coordinator reports to Melinda Szilagyi, Creative Services Manager.

This is a full-time, temporary position through Election Day 2026 with competitive salary and excellent benefits. The nature of our business requires long hours during the election cycle, and we expect all staff to be flexible in this area. Weekend and evening work will be required. However, Pivot works to ensure all staff maintain a healthy work/life balance.

Applications are reviewed on a rolling basis with priority given to those received before February 23, 2026. The anticipated start date for this role is April 2026.

Qualifications

What you bring to the team:

• Must have 3-5 years of experience with art, design and print production.

• Must understand and can speak to technical print requirements.

• Experience managing cross-functional teams and agency relationships.

• Ability to evaluate creative and provide actionable creative direction to team members.

• In-depth experience managing projects from design through to print execution.

• Proficiency using Trello or similar project management tools.

• Exceptional attention to detail; please include the word "penguin" in your cover letter.
• Familiarity with Excel, Outlook, as well as web-based systems/asset management systems.

• Commitment to racial equity, social justice, and democratic causes.

Special consideration will be given to candidates who also demonstrate:

• Extensive project management experience, preferably in an agency setting.

• Experience working with WordPress.

• Familiarity with Adobe Creative Suite is preferred.

We understand that no applicant will meet 100% of the above qualifications. If you are interested in the role and believe you have the right skill set, we want to hear from you.

Applicants located in or able to work from a state where Pivot is registered as an employer are preferred. Eligible states include AL, AZ, CA, CO, DC, FL, GA, IL, MA, MD, MT, MO, NJ, NY, OH, OR, PA, TX, VA, WA, and WI.

Responsibilities

Promote Cross-team Collaboration

• Serve as a liaison and point-of-contact between Client Services and Creative staff.

• Communicate deadlines, set project timelines, and provide updates to stakeholders in a timely manner.

• Build and maintain strong working relationships across teams.

Facilitate the Editing Process

• Ensure all edit requests move between teams with efficiency.

• Work with the Creative Services Manager to streamline the edits process.

Support Day-to-Day Functions of the Creative Department

• Confirm design materials are delivered on time while maintaining high-quality standards.

• Oversee all aspects of the design process from concept to execution.

• Assist the Creative Services Manager and Creative Director.

Approaches

• Serve as a Key Contributor: Be the advocate and go-to person for the Creative Department and designers.

• Commitment to Quality Control:
  Maintain high-quality standards throughout the edits process, providing support and guidance to designers.

• Demonstrate Ownership: Take ownership of projects within the Creative Department.

• Project Management Skills: Able to manage and prioritize multiple projects simultaneously, while knowing when to delegate the work.

Compensation & Benefits

The annual salary for this position is set at $5,525 per month. There is also the opportunity for end of election bonuses, based off individual and firm performance. To ensure pay equity across our team, salaries are non-negotiable.

In keeping with our commitment to a healthy workplace, all staff receive the following benefits:

• 100% employer-paid premiums for health, dental, and vision insurance
  
• Flexible Spending Accounts
• Health Reimbursement Arrangement
• Employee Assistance Program
• Life Insurance
• Short-term and Long-term Disability Insurance
• Equipment and other supplies to furnish your home office
• Annual membership to One Medical
• Deskpass membership and $200 in monthly credits

Our Hiring Process

Pivot proudly signed the Progressive Hiring Pledge created by Progressive Pipeline + Arena and we are committed to running a hiring process aligned with our values.

If we think you’d be a good fit, here’s what you can expect from our hiring process:

1. Your Application

Our hiring team personally reviews every application, meaning a real human reads your resume. We look for applications that are personalized to the role so tell us why you’re a great fit for Pivot. (And yes, we can usually spot a ChatGPT cover letter.)

2. Phone Screen (20 min)

This introductory phone call will be between you and a member of our Operations Team. We use this call to learn more about you, what you bring to the team, and answer your questions about life at Pivot.

3. Zoom Interview (45-60 min)

You will meet with 3 members of our team in a panel-style interview to discuss the position more in depth.

4. Reference Checks

For our final stage, we will ask you to provide contact info for 2-3 professional references.

Who We Are

A woman-majority owned firm, Pivot is committed to electing Democrats up and down the ballot. We are an energetic team of experts specializing in voter communications through direct mail, advanced targeting, and provide strategic guidance to Democratic causes, organizations, and campaigns across the country. And we’ve created a workplace that lets us live out our deepest values. Thank you for wanting to join us.

We are proud to work with organizations, including Planned Parenthood, ACLU, Democratic Governors Association, Democratic Congressional Campaign Committee, Emily’s List, AFL-CIO, as well as Democratic candidates throughout the US.

Want to learn more? Find us on social media or visit our website: www.thepivot.com.

Diversity & EEO Statement

Pivot is committed to building a team of people with diverse backgrounds, experiences, and identities. Women, people of color, immigrants, people with disabilities, LGBTQIA+ people, gender non-conforming people, and people from low-income backgrounds are strongly encouraged to apply.

Pivot follows all Equal Employment Opportunity Policies and employs personnel without regard to: race, ethnic or religious background, descent or nationality, sexual orientation, gender, gender identification, physical or mental disability, marital status, age, height, weight, or military service. This policy applies to employment, internships, internal promotions, training, opportunities for advancement, terminations, relationships with vendors, use of contractors and consultants and in dealing with the general public.

Accessibility

If you require an accommodation to complete any part of our hiring process, please contact us at 202-524-0048 or jobs@thepivot.com.