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Manager of Project & Portfolio Management - IT

Vera Institute of Justice

Vera Institute of Justice

Brooklyn, NY, USA
Posted on Saturday, September 16, 2023

Who we are:

The Vera Institute of Justice, founded in 1961, is a nonprofit criminal justice organization that strives to build just government institutions and safe communities free from the scourge of racism, white supremacy, profit, and inequity that is pervasive in this country’s legal systems. We are an “inside” lane organization that drives change at scale with ambitious public sector leaders who share our commitment to building anti-racist, reparative systems that deliver justice. We leverage our access to government to transform these systems and work collaboratively with stakeholders across many movements—including advocacy, grassroots, and grasstop organizations. Our role is to pilot solutions that are transformative and achievable, harness the power of evidence to drive effective policy and practice, and use advocacy and communications to change narratives and norms.

Vera has a staff of 300 people and offices in New York City, Washington, DC, Los Angeles, and New Orleans. We are an equal opportunity employer with a commitment to diversity in the workplace. We expect our staff to embody respect, independence, collaboration, commitment, anti-racism, and equity—both in our outward-facing work and the internal culture of our workplace. We value a range of experiences in people’s educational backgrounds and encourage people who have been directly impacted by the criminal justice system to apply.

Who you are:

The PPM Manager role is a senior role within the Project & Portfolio Management (PPM) team aligned to a multi-year technology transformation strategy. The PPM team is charged with providing oversight, governance and credible challenge across the project portfolio that spans all areas of Vera Tech and other key transformation initiatives.

The PPM Manager role will report directly to the Head of Vera Tech and will manage internal & external project managers, program managers, and portfolios, in addition to working closely with sponsors, cross functional business stakeholders, functional teams (e.g., technology, etc.), the PPM analyst, and other project management and technology professionals.

What you'll do:

  • Provide hands-on PMO support to the Vera Tech Project Portfolio, as well as Leadership on PPM responsibilities and supervision of the PPM Team
  • Own "Request Management" to ensure requests follow a formal intake process that will be prepared and reviewed at the bi-weekly Vera Tech Governance Meeting
  • Own "Demand Management" to shape new project requests, provide timely updates to requestors, prioritize projects and ensure projects are aligned to Vera’s Mission
  • Provide portfolio-level status reporting to all project teams, business teams, IT, and business sponsors and owners
  • Monitor & maintain risk, assumptions, issues, and dependencies, escalating action items as appropriate
  • Other job duties as assigned including but not limited to:
    • Produce executive level portfolio governance material
    • Track issue management and correction action plans linked to project deliverables
    • The buildout and maintenance of the strategic roadmap with benefit tracking
    • Change management elements entailing identification and impact assessment of scope, scheduling, and resource requests
    • Manage dependencies across all portfolios and locations
    • Provide hands-on project management for key strategic projects

What qualifications are we looking for?

  • 4+ years of managerial experience
  • PMP certification with at least 4 years’ experience post certification
  • Bachelor’s degree in Computer Science or Business, preferred
  • Experience with PPM tools such as Microsoft Project Online, Clarity, Primavera, or Planview PPM
  • Disciplined and methodical approach to PPM activities inclusive of Request, Demand, and Resource Management
  • Experience overseeing all aspects of PPM Governance
  • Experience overseeing deliverables from initiative, through to closure and beyond into sustainability
  • Experience in performing PPM roles on large and complex programs
  • Hands-on experience in managing PPM activities across several project portfolios, particularly in challenging non-negotiable timelines
  • Efficiency in Microsoft Office products including SharePoint, PowerPoint, Excel, and Slack
  • Motivation to self-manage tasks and collaboratively execute those responsibilities with peers and others
  • Experience in developing and implementing project controls to monitor and project assurance to assess adherence to PPM governance
  • Ability to analyze project data to identify quality assurance emerging issues across risks, resourcing and scope delivery
  • Ability to raft new and improving PPM standards and processes as well as briefing project managers
  • Ability to serve as the product manager for our Microsoft PPM System
  • Managerial experience overseeing the work of other project management professionals, along with the understanding of the administrative responsibilities of a supervisor
  • Experience working in a PMO

Knowledge, Skills, & Abilities you'll bring:

  • Experience working in the non-profit sector
  • Experience Building a PMO


Please note this role will report to our Brooklyn office. Vera employees adhere to a hybrid schedule and are in-office on an alternating schedule that generally amounts to 10 days per month.

Compensation and Benefits:

The compensation range for this position is $118,000 - $120,000. Actual salaries will vary depending on factors including but not limited to experience and performance. The salary range listed is just one component of Vera Institute’s total compensation package for employees. As an employer of choice in our field, supporting Vera staff—both personally and professionally—is a priority. To do this, we invest in the well-being of our staff through other rewards including merit pay, generous paid time off, a comprehensive health insurance plan, student loan repayment benefits, professional development training opportunities and up to $2,000 annual for education costs and fees relevant to Vera work, employer-funded retirement plan, and flexible time. To learn more about Vera’s benefits offerings, click here.

Applications may also be faxed to:

ATTN: People Resources / Manager of Project & Portfolio Management - IT
Vera Institute of Justice
34 35th St, Suite 4-2A, Brooklyn, NY 11232
Fax: (212) 941-9407
Please use only one method (online, mail or fax) of submission.
No phone calls, please. Only applicants selected for interviews will be contacted.

In order to ensure a healthy and safe work environment, Vera Institute of Justice is requiring all employees to be fully vaccinated and provide proof of their COVID-19 vaccine before their start date. Employees who cannot receive the vaccine because of a disability/medical contraindication or sincerely-held religious belief may request an accommodation (e.g., an exemption) to this requirement.

Vera is an equal opportunity/affirmative action employer. All qualified applicants will be considered for employment without unlawful discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, military status, prior record of arrest or conviction, citizenship status, current employment status, or caregiver status.

Vera works to advance justice, particularly racial justice, in an increasingly multicultural country and globally connected world. We value diverse experiences, including with regard to educational background and justice system contact, and depend on a diverse staff to carry out our mission.

For more information about Vera, please visit www.vera.org