Title: Chief Administrative Officer

Reporting to: Chief Strategy Officer/Managing Director

Location: United States / Remote, requires U.S. work authorization

Term: Permanent Full Time

Compensation: $225,000

Deadline: The deadline to apply is Nov 17

About WorkMoney

WorkMoney is a nonprofit organization dedicated to lowering costs and raising incomes for all Americans to make American life more affordable and American families more economically secure. We provide products, services, perks, benefits, tips, and tools to help members improve their financial lives. We are a trusted source of information about financial matters, economic policy, and public debates about the economy. We also activate and engage our members in advocacy campaigns to support policies and elected leaders to support our core vision that everyone in America can afford to live a good life. You can find out more about WorkMoney at workmoney.org and Facebook.

Why we need a Chief Administrative Officer

In our first three years of operation, WorkMoney has undergone exponential team growth to support an expanding portfolio of high impact cross-functional programs. As we continue to launch new programs, our internal operations have grown increasingly complex. We’ve no doubt reached a point where senior administrative leadership is needed, and we are looking for someone ready to roll up their sleeves and oversee teams running point on people operations, accounting and financial management, compliance and risk mitigation, and organizational systems and tools. The Chief Administrative Officer (CAO) will bring an administrative perspective to our organizational decision making and help us get ahead of risk and compliance issues that emerge as our programs, organizational structure, and workforce continue to grow and evolve.

What the Chief Administrative Officer will do

This is a newly created role that will take on the management of two high functioning teams alongside outside legal counsel, who together lead people operations, human resources, financial management, contracting, and organizational technology systems. In addition to day to day oversight and supervision of these teams, the Chief Administrative Officer will be responsible for driving clarity and alignment on organizational stewardship activities in partnership with the Executive team. Responsibilities will include:

• Administrative Oversight: oversee day to day business operations, human resources, and organization-wide technology systems; develop and implement administrative policies, procedures, and best practices.
• Risk Management: ensure compliance with all relevant laws and regulations, including preparing any reporting necessary; identify and mitigate risks related to our administrative functions; support General Counsel and/or outside counsel in legal functions.
• People Operations and Culture: oversee the cultivation of a strong org-wide culture, where all team members feel supported, valued, and set up for success; oversee the organization’s diversity, equity, inclusion, and belonging (DEIB) strategy and program.
• Resource Management: manage and allocate WorkMoney’s financial resources to support our strategy and goals; develop and monitor budgets for departments; and, drive annual budgeting processes and quarterly budget revisions.
• Team Leadership: lead and develop a team of administrative, accounting, and people operations professionals; provide coaching, mentorship, and professional development opportunities for team members.
• Strategic Leadership: work closely with senior leadership to support the development of organizational goals and strategy; provide insight and recommendations to improve organizational effectiveness and health; regularly prepare reports and presentations for the CEO and Boards of Directors.

Why Join Our Team?

Our workplace is dynamic and we aren’t afraid to pivot when things don’t work. We’re mission-driven, hard working, and scrappy AF. We have a good time working on hard things, and embrace the line ‘feedback is a gift’. We jump in to help each other, and make time to reflect when things go well and not so well. The truth of the matter is: we’re doing meaningful work with really cool people and having a great time doing it.

While this is a fully remote workplace, domestic travel is required for full team annual retreats and intermittent team working sessions and retreats.

WorkMoney is an equal-opportunity employer. WorkMoney prohibits unlawful discrimination against any employee or applicant for employment based on age, color, disability, gender, marital status, national origin, religion, sexual orientation, expression, gender identity, veteran’s status, or any other basis prohibited by law. We see diversity of all kinds as a necessary precondition to doing our work well and strive to build a team that reflects the diverse composition of America itself. We strongly encourage applicants from historically under-represented communities to apply.

To Apply

Follow the link to the application page, complete the required fields, and submit a resume. Applications will be reviewed on a rolling basis.

What are we looking for?

WorkMoney’s CAO will bring astute judgment and strategic thinking to support the CEO and Chief Strategy Officer/Managing Director in making quicktime decisions about pivots and setbacks. They’ll have prior experience in a similar role and be equipped to make quick recommendations to the Chief Strategy Officer/Managing Director and CEO, and provide senior level leadership, direction, and coordination in administrative services strategies. Here are some of the qualities we think will make the CAO successful. If you feel you have most of these, please apply!

Must Haves

• 10+ years of work experience with at least 3 years in a similar leadership role, including operations management, contracting, human resources, people operations and organizational culture, fiscal planning and budgeting

• Track record of building trust and buy in on administrative and operational protocols, procedures and systems that leads to broad adoption and utilization for team members up, down, and across the organization
• Experience with strategic planning and goal setting, including developing enabling tools, templates, and frameworks that help growing teams engage in planning, goal measurement, and effective cross-functional collaboration
• Demonstrated knowledge of nonprofit fiscal management, operations, and business functions and experience managing internal calendar of key admin and operational dates and initiatives
• Dynamic and broad knowledge base that you’ve built over time including but not limited to IRS, FEC, state based employment laws, and general governance and reporting rules for 501 c3 and c4 organizations – you’re not an expert in all, but you’ve encountered some of these domains before
• Successful track record of operationalizing DEIB values and principles into internal programming and organizational systems, policies, and procedures
• Familiarity with Quickbooks, Excel, and a CRM system, along with Professional Employment Organization relationship management
• Prior experience leading and managing a team, especially in a growing and scaling organization
• Ability to present strong data-informed recommendations on administrative and operational interventions that consider impact on the team, our work, and the organization’s health over multiple time horizons
• Desire to work in a dynamic, fast paced environment
• A strong commitment to diversity, equity and inclusion and an equitable future
• Demonstrable team management and project management skills
• Business and political savvy

Nice to haves

• Strong preference for candidates with experience in government, politics, philanthropy, advocacy, or start up for profit environments
• Strong preference for candidates with experience leading a unionized workforce, and with experience in the collective bargaining process
• Experience managing the complexities of multiple interrelated entities, in particular c3/c4/for profit relationships

We’re proud to offer generous benefits like competitive pay, expansive paid time off options, and employer contributions to retirement and student loan repayment. WorkMoney covers the premiums for healthcare, dental, and vision plans so you don’t have to, offers a 6% 401K employer match, four weeks paid vacation, generous paid family and medical leave, and annual allowances for remote work and professional development.

The salary for this role is $225,000 annually and as part of our commitment to pay transparency and equity in our organization, the starting salary for this position is not negotiable.